OPM details expectations for the โrule of manyโ in federal hiring
Agencies are getting more information on how to implement the recently finalized โrule of many.โ The federal hiring strategy, several years in the making, aims to create broader pools of qualified job candidates while adding flexibility for federal hiring managers.
A series of guidance documents the Office of Personnel Management published earlier this month outlined the steps agencies should take to begin using the โrule of manyโ when hiring. OPMโs new resources also detail how the โrule of manyโ intersects with other aspects of the federal hiring process, such as shared certificates, skills-based assessments and veteransโ preference.
Under the โrule of many,โ federal hiring managers score job candidates on their relevant job skills, then rank the candidates based on those scores. From there, hiring managers can choose one of several options โ a cut-off number, score or percentage โ to pare down the applicant pool and reach a list of qualified finalists to select from.
OPMโs new guidance comes after the agency finalized regulations last September to officially launch the โrule of many.โ The concept was initially included in the fiscal 2019 National Defense Authorization Act, and OPM during the Biden administrationย proposed regulationsย on the โrule of manyโ in 2023.
โCoupled with the use of functional skills assessments โฆ the [rule of many] gives hiring managers the much-needed flexibility to distinguish candidates based on their demonstrated functional merit-based qualifications for the role in question,โ OPM Director Scott Kupor wrote in a Sept. 8 blog post, the same day OPM issued the final rule.
The โrule of manyโ aligns with some aspects of the Trump administrationโs merit hiring plan, OPM said, such as using technical assessments and shared certificates. OPM said the โrule of manyโ in particular aligns with skills-based hiring, since it can expand candidate pools with applicants who have more fitting skillsets.
The โrule of manyโ also encourages agencies to use more โcomprehensiveโ assessments, like structured interviews or job simulations, OPM said in its new guidance. And it can โsupport improved hiring outcomes, particularly for nontraditional candidates, veterans and those with varied career paths,โ OPM added.
But for many agencies, the actual adoption of the โrule of manyโ may be put on the back burner, according to Jenny Mattingley, vice president of government affairs at the Partnership for Public Service. She said without enough funding or staffing, agencies are not likely to overhaul their current and already well-established hiring practices in the short term.
โThe โrule of manyโ is a good tool, but until those ingredients are all put together, I donโt think that youโll see it rolled out immediately,โ Mattingley said in an interview.
OPMโs finalization of the โrule of manyโ last September officially ended agenciesโ ability to use the past โrule of threeโ hiring practice. The older candidate assessment technique already had been largely phased out, but previously restricted agencies to only selecting from the top three ranked applicants.
The โrule of manyโ also differs from most agenciesโ current candidate-vetting technique, called โcategory rating,โ which lets federal hiring managers assort job applicants into categories such as โqualified,โ โbetter qualified,โ and โbest qualified,โ then select a candidate for the job from the highest category.
When โcategory ratingโ was introduced years ago, it was an improvement over the โrule of three,โ but Kupor said โcategory ratingโ created other challenges โ namely, that all candidates within a single category would be considered equally qualified.
โIn other words, the categories are minimum hurdles for consideration, but they donโt distinguish between applicants within a category,โ Kupor said in September. โFor example, if a score of 80% is the minimum hurdle to qualify into the โbest qualifiedโ category, an applicant who scores 100% is treated no differently than one who scores 80%.โ
OPM said in its new guidance that the โrule of manyโ uses the strengths of โcategory rating,โ while adding flexibility to the process. It also allows for โfiner distinctionsโ between candidates and broadens the range of applicants available for selection.
In most cases, OPM said the โrule of manyโ is preferable over โcategory rating.โ But there are also best use cases for each hiring mechanism. Higher-level positions with more robust assessments will usually require the finer distinctions between candidates that the โrule of manyโ provides. But for more entry-level positions that donโt require highly technical qualifications, the โcategory ratingโ system may be just as effective.
Adopting the โrule of manyโ will also require a significant cultural shift at agencies, which the Partnershipโs Mattingley said can be difficult. Existing strategies like skills-based hiring have not yet been fully adopted at agencies, which may indicate that the uptake of the โrule of manyโ will also be slow, she explained.
โUntil agencies crack the nut on really leveraging skills-based hiring, I donโt think itโs going toย be this big change in the immediate future,โ Mattingley said. โYou need skills-based hiring in order to leverage the rule ofย many, because you have to be able to make much finer technical assessments onย the skills between candidates if youโre going to rank them in the way rule of manyย does.โ
OPMโs โrule of manyโ guidance comes a few months after President Donald Trump officially lifted the governmentwide hiring freeze. But the White House has emphasized that when hiring, agencies should still focus on maintaining their now-smaller staffing sizes.
โHiring is still a big question this year,โ Mattingley said. โIt does look like the administration is going to encourage agencies to hire, except at the same time, agencies are still facing budget uncertainty. Theyโre facing downward pressure on headcount.โ
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